Introduction:

These by-laws supplement the by-laws of the parent organization, which is the Council of Educational Facility Planners, International. The by-laws of the Council of Educational Facility Planners, International and this supplement are the official by-laws of the Southern Region, Council of Educational Facility Planners, International. The supplement is in no way intended to contradict those of the parent organization and the articles that follow are directed only to the Southern Region.

Article 1.

NAME

1.1
The name of this regional affiliate of CEFPI shall be the Southern Region, Council of Educational Facility Planners, International.

Article 2.

GEOGRAPHIC AREA

2.1
The geographic area to be served shall consist of the states of Arkansas, Louisiana, Oklahoma and Texas.

Article 3.

PURPOSE

The purposes of the Southern Region, CEFPI are:

3.1
To assist the CEFPI in the implementation of its programs through:

3.1.1 The exchange, publication and/or dissemination of current or emerging ideas, concepts and promising practices in educational facilities planning;

3.1.2 The identification, completion and dissemination of research;

3.1.3 The improvement of training programs for educational facility planning specialists in colleges and universities.

3.1.4 The strengthening and promotion of the use of coordinated planning services by all effective educational institutions and agencies.

3.1.5 The promotion of improved design and construction of educational facilities.

3.2
To serve as a vehicle for communications, professional growth and effective decision-making by assisting the International Board of Directors of the CEFPI and its Executive Director in attaining its goals.

3.3
To provide a forum for Southern Region members of CEFPI for discussion of matters of common concern.

Article 4

POWERS

4.1
The Southern Region of CEFPI shall have such powers as are needed to operate for the charitable, scientific, or educational purposes as specified in the by-laws of the CEFPI.

Article 5.

MEMBERSHIP

5.1
Members in the Southern Region of the CEFPI are those who are members in good standing with the parent organization and among those who reside in the area defined in Article 2.1.

5.2
An Emeritus Member in the parent organization who resides in the Southern Region area shall be an Emeritus Member of the region and shall be granted privileges that coincide with those granted by the parent and regional organizations.

Article 6.

BOARD OF DIRECTORS

6.1
The governing body of the Southern Region of CEFPI shall be called the Board of Directors.

6.1.1 The Board of Directors shall consist of eleven to twenty members, including one State Director from each state in the region, the Chapter Presidents, and the officers.

6.1.2 Newly elected officers and directors shall take office immediately following the business meeting at the International conference.

6.1.3 The Board of Directors shall establish standing and ad hoc committees as needed. Such committees shall include one each for annual regional conference arrangements, performing audit functions, nominations for officers, membership development, awards and scholarships.

6.1.4 An Executive Committee shall include the President, First Vice President, Past President and Treasurer from the Southern Regional Board of Directors. The responsibility of this committee is to make decisions in a time of emergency or when the board as a whole cannot be available. The committee will respond back to the Board for belated approval. The President has the authority to call this committee together and must notify the other Board members of its intent.

6.2
Officers

The officers of the Board of Directors shall be elected at the Regional Conference and take office at the International Conference. The officers shall include a President, First Vice President, Second Vice President, Secretary, Treasurer, International Board Member and, Past President, Regional Membership Chairperson, Foundation Chairperson, Communication Chairperson, and Historian.

6.2.1 President
The President shall serve for one year, and the person who served as the First Vice President during the preceding year shall fill the office in the following year. The President, acting as the Chairman of the Board of Directors, shall conduct its business in accordance with these by-laws.

The President may call special meetings of the Board of Directors whenever necessary and shall call such meetings whenever requested to do so by a majority of the Council membership. The President will be an ex-officio member of any Council committee. The President will be included in the slate of Southern Region Foundation Nominees submitted to the CEFPI Foundation and Charitable Trust for approval.

6.2.2 First Vice President
First Vice President shall automatically succeed to the office of the President after a one-year term as First Vice President. In the absence or disability of the President, the First Vice President shall preside and exercise the power of the President.

The First Vice President shall chair the committee for the annual Regional Conference arrangement during his/her term as First Vice President.

6.2.3 Second Vice President
The Second Vice President is an elected position from the regional membership to serve as observer and apprentice to the First Vice President in preparation of becoming a conference coordinator and First Vice President. He/she is also responsible for pre-planning for the regional conference, two years out. The extent of the pre-planning is subject to conference location, Board description, and program content.

6.2.4 Secretary
The Secretary shall perform such secretarial duties as may be required by the Board of Directors, including recording the minutes, necessary correspondence and communications with members.

6.2.5 Treasurer
The Treasurer shall be responsible for receiving and disbursing funds of the regional organization.

The Treasurer will be responsible for filing necessary accounting reports, as required, by the CEFPI International office.

6.2.6 Past President
The President shall succeed to the office of Past President for a term of one-year following his/her term as President.

6.2.7 Regional Membership Chairperson
The Regional Membership chair will serve as the liaison between the International Office and the Southern Regional Board pertaining to membership updates, drives, promotions and new member orientation. He/She will work with each State Director to promote growth in the chapters as well as the region.

6.2.8 State Directors
The Board can elect one State Director from each state. He/she is responsible for overseeing the CEFPI activities in their state while coordinating membership efforts with the Regional Membership Chair, membership, and local Chapter President. Overall coordination of the region's membership efforts and other duties of the State Director may be assigned by the Board.

6.2.9 Communication Chairperson
The communication chairperson is responsible for the coordination of the Newsline publication with the International office. He/She is also responsible to work with the International office with matters pertaining to the CEFPI Website.

6.2.10 International Board Member
Elected by the Southern Region Board and its membership to serve as representative of the Southern Region to the CEFPI International Board for a term of three years. The International Board member will be responsible for communications between the International office and the Regional Board. His/her responsibility is to provide support and understanding between the parent organization and the Southern Region.

6.2.11 Historian
The Historian is responsible for the upkeep of any and all history pertaining to the Southern Region. Works with the Executive Committee to maintain a yearly update of the Procedural Guidelines of the Southern Region.

6.2.12 Charitable Foundation Chair
CFC will be the liaison between the Foundation and Southern Regional Board of Directors. His/Her duties and election are defined in the Southern Region Procedural Guidelines.

Article 7.

ACTIVITIES

7.1
The Southern Region, CEFPI shall conduct an annual meeting for its membership and guests. The Board of Directors shall determine location of the meeting at least one year in advance. The program shall be planned by a program committee under the leadership of the First Vice President.

7.2
Other activities such as workshops shall be planned and conducted as deemed appropriate by the Board of Directors or it's designee, to achieve the purpose of the organization.

7.3
The Board shall meet in regular session at least once annually. Other meetings may be called upon the instructions of the President or the Board with reasonable notice.

7.4
The President shall prepare an agenda for each meeting.

7.5
A simple majority of Board member shall constitute a quorum For the transaction of business at any meeting of the Board.

Article 8.

DUES/FEES

No dues will be required for membership in the regional organization. Activities will be financed through a registration fee for regional conferences and workshops. The Board of Directors will establish this fee prior to the conference or workshops.

Article 9

GENERAL

9.1
Vacancies

9.1.1 In the case of a vacancy in the office of President the First Vice President, if available and in good standing, shall at once succeed to the office of President. He/she shall serve for the remainder of the term in the capacity and shall continue in the office as President of the ensuing year.

9.1.2 If a vacancy occurs in any of the other offices of the Directors, the Board of Directors shall appoint an acting replacement from the current membership. If the vacancy occurs less than three months prior to a scheduled election, the Board may defer action.

9.2
Parliamentary Authority

The latest edition of Robert's Rule of Order shall be the authority on all questions or parliamentary law and proceedings. This authority shall govern the Council in all cases to which the rules therein are applicable, and in which the said rules are not inconsistent with the Article of Incorporation and By-Laws.

Article 10

DISSOLUTION

10.1
In the event of dissolution of the Southern Region of the Council of Educational Facility Planners, International, all property, funds and assets will be delivered to and become the property of the Council of Educational Facility Planners, International.

Article 11

AUDITING

11.1
The books, accounts and records shall be audited in accordance to the rules and regulations set forth by the parent organization. A yearly audit review should be preformed by a duly qualified person or designee appointed by the President of the Board of Directors.

Article 12

AMENDMENTS

12.1
These by-laws may be amended by submitting a proposal in writing to the Board of Directors prior to the annual regional meeting. The Board of Directors shall duplicate the proposed amendment for distribution to members at the annual business meeting with recommendations. The proposal for consideration shall be placed on the agenda and approved or rejected by a simple majority of those present and voting.